CONSTITUTIONThe Pendleton Surf Club
ARTICLE I. Name.
Sec. 1. The name of this organization, hereinafter referred to as the “Pendleton Surf Club”, shall be the Pendleton Surf Club.
ARTICLE II. Objective.
Sec. 1. To promote camaraderie amongst fellow military personnel (active duty and retired), their dependants, and civilian employees of DoD billeted on Camp Pendleton.
Sec. 2. Club activities will not in any way prejudice or discredit the Department of Defense Components or other agencies of the Federal Government.
Sec. 3. Do all other things necessary and appropriate for the advancement of these objectives and the welfare of its members.
Sec. 4. To inculcate in members of the Club, the attributes of good sportsmanship, fairness, team play, honesty, loyalty, courage, physical fitness, and mutual respect for one another through this sport as a recreational and competitive activity.
Sec. 5. Instruct its members in the fundamental traits of self-discipline, self-confidence, and self-improvement for the attainment of leadership and distinction in moral, intellectual, and civic accomplishments.
ARTICLE III. Members
Sec. 1. Local membership eligibility will be primarily for members of the DoD family stationed/assigned to Camp Pendleton.
Sec. 2. Civilian membership will be limited to not more than one-third of the total membership strength so as to maintain the Club as an entity for the primary benefit of military personnel and their dependants.
Sec. 3. Membership discrimination based on race, color, sex, or national origin will not be permitted. (This will not prohibit, however, the establishment of cultural or ethnic private organizations, providing membership is not restricted or discriminatory on the above basis.)
Sec. 4. Civilian applicants for membership, recommended by two members of the Club, shall be voted in by two-thirds of the membership.
ARTICLE IV. Officers.
Sec 1. The officers of the Club shall be a president, vice president, secretary, and treasurer.
Sec. 2. The officers shall be elected at the annual meeting, and shall hold office for one year until their successors are elected and duly qualified. Officers may be re-elected for multiple terms.
Sec. 3. In the event of a vacancy in an office, the Club shall fill the vacancy at the next regular meeting or at a special meeting called for that purpose, with due notice thereof to all members in either case.
Sec. 4. The duties of the officers shall be-
a. Shall preside at all meetings of the Club.
b. Shall appoint the chairman of each standing committee, the other members thereof to be nominated from the membership.
c. Shall be ex-officio member of all committees except the Nominating Committee and the Grievance Committee.
d. Shall obey all lawful orders of the body and be thoroughly familiar with the Club’s constitution and the rules of parliamentary law and procedures.
e. Shall be responsible, or designate responsibility, for the management of accountability for assets, satisfaction of liabilities, disposition of residual
assets upon dissolution and assurance of responsible management.
a. Shall assume and perform the duties of the president in the absence, or disability of the president. In the event of the president’s resignation or death, the vice president shall become the president for the un-expired term.
a. Shall keep accurate records of the minutes of all meetings. Minutes of all meetings will be forwarded to the Commanding General, Marine Corps Base, Camp Pendleton, CA 92055-5050, (Attn: Assistant Chief of Staff, Marine Corps Community Services).
b. Shall keep a full and up to date roster, shall call the roll of officers and members when so required, shall assist the president in preparation of the order of business to be considered at each meeting.
c. Shall send out proper notices of all meetings of the Club at least five days in advance, and shall conduct all correspondence, unless otherwise provided or ordered.
a. Shall be the custodian of the Club’s funds. Should a banking institution be used, the amount shall be in the Club’s name.
b. Shall render an annual report, and a report at such other times as the Club may authorize.
c. Shall render an annual Statement of Operation and Net worth (7010) to the Commanding General, Marine Corps Base, Camp Pendleton, CA 92055 5050, (Attn: Assistant Chief of Staff, Marine Corps Community Services).
ARTICLE V. Articles of Agreement
Sec. 1. ADEQUATE INSURANCE, if appropriate will be secured in order to protect against pubic liability and property damage claims or other legal actions that may arise as a result of activities of the club or one or more of its members acting in its behalf. Since there is no direct, vested interest of the Federal Government or any of its instrumentalities in the assets of the club, the direct protection of organizational assets, such as fidelity of fire insurance, is the responsibility of the club’s membership. Each member is of the understanding that they are personally liable if the assets are insufficient to discharge all liabilities.
Sec. 2. SOURCES OF INCOME will be through dues paid to the club by its members and through fundraising activities. Fundraising activities may be conducted twice a year aboard Camp Pendleton with the approval of the Commanding General, Marine Corps Base (Attn: Assistant Chief of Staff, Marine Corps Community Services). Fundraising activities will not compete with those of any non-appropriated fund instrumentality on a DoD installation.
Sec. 3. INCOME WILL NOT ACCURE TO INDIVIDUAL MEMBERS, accept through wages and salaries as employees of the club or through renumeration for services rendered, and will be derived primarily for the purpose of off-setting expenses of operation, which may include competitive awards or charitable contributions contemplated by the club.
Sec. 4. REVIEW OF THE CLUB’S CONSTITUTION by each member will be mandatory in order to implement additions/deletions. Amendments may be made at a regular or special meeting by two-thirds vote of the members present and voting, provided notice including the subject, of the proposed amendment has been giving in the call for the meeting.
Sec. 5. THE CLUB’S OPERATION is of interest and concern to the DoD because of our location on Camp Pendleton, are relationship with elements of both the Federal and private sectors and our activities in support of certain recognized programs being conducted for the benefit for the members of the DoD family. The club is not a non-appropriated fund instrumentality nor is there an official of our relationship between our activities and those DoD personnel who are members or participants.
Sec. 6. DISCONTINUATION OF THE CLUB will be determined by the club’s membership or upon determination by the Commanding General, Marine Corps Base, Camp Pendleton, CA 92055-5050, (Attn: Assistant Chief of Staff, Marine Corps Community Services) to withdraw authorization to operate on the installation, Neither appropriated fund activities nor non-appropriated fund instrumentalities shall insert any claim to the assets or incur or assume any obligation of the club accept as may possibly arise out of contractual relationships. Upon disestablishment or disillusion, any residual assets and or
property of the club will be equally divided among the membership.
Sec. 7. AMENDMENTS TO THE CONSTITUTION may be made at any monthly or quarterly meeting by a majority vote of the club’s membership present. Amendments will be presented to the Commanding General, Marine Corps Base, Camp Pendleton, CA 92055-5050, (Attn: Assistant Chief of Staff, Marine Corps Community Services) for review and approval.